Tag: resources

Privacy Policy

Introduction to our privacy policy

BDP Agency respects your privacy and is committed to protecting your personal data. Our privacy policy will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) or use our services and tell you about your privacy rights and how the law protects you.

BDP Agency is committed to the protection of personal data and the fundamental rights of data subjects, in compliance with relevant laws such as the Data Protection Act 1998, The General Data Protection Regulation (GDPR) and the Privacy & Electronic Communications Regulations or any data protection, electronic communications or e-privacy laws, rules or guidance that come into force in the UK from time to time.

Purpose of this privacy policy

This privacy notice aims to give you information on how BDP Agency collects and processes your personal data through your use of this website or our services, including any data you may provide through this website when you sign up to our services, visit our web pages or contact us.

This website and our services are not intended for children and we do not knowingly collect data relating to children.

It is important that you read this privacy policy together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy policy supplements any other notice or policies and is not intended to override them. The information contained within this website is no substitute for specific advice and we will not accept liability if you rely solely on information from the website.

Roles and responsibilities

BDP Agency (collectively referred to as BDP Agency, ‘we’, ‘us’ or ‘our’ in this privacy policy) is the controller and responsible for your personal data; except when we are processing your personal data on behalf of a third party in accordance with their strict instructions, we are then acting as a processor.

We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact the data privacy manager.

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

Your duty to inform us of changes

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Third-party links – privacy policy

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

The data we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer various kinds of personal data about you which we have grouped together as follows:

  • Identity Data – includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.
  • Contact Data – includes company address, email address, telephone numbers and social media profiles.
  • Financial Data – includes details about payments to and from you and other details of products and service you have purchased from us.
  • Technical Data – includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website and our product.
  • Profile Data – includes your username, password, purchases and order made by you, your interests, preferences, feedback and survey responses.
  • Usage Data – includes information about how you use our website, products and services.
  • Marketing and Communications Data – includes your preferences in receiving marketing from us and our third parties and your communication preferences.

We may also collect, use and share aggregated data such as statistical or demographic data for any purpose. Aggregated data may be derived from your personal data however is not considered personal data in law as this data does not directly or indirectly reveal your identity.

For example, we may aggregate your data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect aggregated data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.

In general, and with the exception of specific circumstances (for example if you are one of our employees including situations where candidates could become employees) we do not collect any special categories of personal data about you including details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data or information about criminal convictions and offences.

If you are unable to provide personal data

Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us or we might be unable to start providing the services, however we will notify you if this is the case at the time.

How is your personal data collected

How your personal data is collected will depend on your relationship with us. As outlined in this privacy policy, we use different methods to collect data from and about you including through:

Direct interactions.

You may give us your Identity, Contact and Financial Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:

  • ask us for advice; or liaise with us for any other business purpose;
  • interact with one of our marketing links;
  • apply for our products or services;
  • wish to become our client;
  • subscribe to our service, or mailing list or complete our contact forms;
  • request marketing / information to be sent to you;
  • enter a competition, promotion or survey;
  • apply to do a work placement with us;
  • apply for a position with us;
  • engage with us on our social media platforms; or
  • provide us with feedback.

Automated technologies or interactions.

As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies.

Third parties or publicly available sources.

We may receive personal data about you from various third parties and sources in the public domain, as set out below including technical data from the following parties:

  • Analytics providers such as Google
  • Advertising networks
  • Search Information and other Data Providers
  • Providers of technical, payment and delivery services
  • Publicly available sources such as Companies House

How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • Where we need to perform the contract we are about to enter into or have entered into with you or with other third parties.
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
  • Where we need to comply with a legal or regulatory obligation.

Generally, we do not rely on consent as a legal basis for processing your personal data including in relation to sending direct marketing communications to you via email. You have the right to opt out of marketing or ask any questions about how we process your personal data by contacting us at any time in line with this privacy policy.

Purposes for which we will use your personal data

We have set out below some examples of the ways that we plan to use your personal data and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

Purpose/ActivityLawful basis for processing including basis of legitimate interest
To register you as a new customerPerformance of a contract with you
To process and deliver your order and perform our services to you including: manage payments, collect and recover money owed to usPerformance of a contract with you
To manage our relationship with you including: notifying you about changes to our terms or privacy policy, asking you to leave a review or take a survey for market researchPerformance of a contract with you
To comply with a legal obligation
Legitimate Interests
To enable you to partake in a prize draw, competition or complete a surveyPerformance of a contract with you
Legitimate Interests
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)To comply with a legal obligation
Legitimate Interests
To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to youLegitimate Interests
To make suggestions and recommendations to you about goods or services that may be of interest to you from our business or 3rd partiesLegitimate Interests

Marketing

We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising from our business and 3rd parties.

We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).

You will receive marketing communications if you have requested information from us or purchased services from us or if you provided us with your details when you entered a competition or registered for a promotion and, in each case, you have not opted out of receiving that marketing.

Opting out

You can ask us or third parties to stop sending you marketing messages at any time by contacting us or by following the opt-out links on any marketing message sent to you at any time.

Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase, product/service experience or other transactions in relation not performance of a contract with you.

Cookies

This website uses cookies. A cookie is a small text file stored in your computer containing text data. We use cookies for certain functions to improve the usability of the website. These cookies do not contain any personal information about you. However, enabling cookies in your web browser is necessary if you wish your selections to be remembered for future visits on the same computer. You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Disclosures of your personal data

We may have to share your personal data with the parties set out below for the purposes set out in the table above.

  • Service providers acting as processors who provide IT and system administration services
  • Professional advisors acting as processors or joint controllers including lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services
  • HM Revenue & Customs, regulators and other authorities acting as processors or joint controllers and who may require reporting of processing activities in certain circumstances
  • Our customers or clients (for product personal data) and for all personal data, other third parties from time to time which may include market researchers or fraud prevention agencies.

Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy policy.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We only permit third party service providers to process your personal data for specified purposes and in accordance with our instructions.

Personal data breaches

BDP Agency has established a personal data breach response procedure, related to notification of personal data breaches in line with the current laws.

Data retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. For example, by law we have to keep basic information about our customers (including Contact, Identity and Financial Data) for 6 years after they cease being customers for tax and legal purposes.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

International transfers

From time to time, we may share your personal data which involves transferring it to third parties who may be established outside the European Economic Area (EEA).

Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

  • We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission. For further details, see European Commission: Adequacy of the protection of personal data in non-EU countries.
  • Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe. For further details, see European Commission: Model contracts for the transfer of personal data to third countries.
  • Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US. For further details, see European Commission: EU-US Privacy Shield.

Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.

Your rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. Pleas see the glossary on this privacy policy for further information on these rights.

What we need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you with our form to ask you for further information in relation to your request to speed up our response.

Time limit to respond

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Glossary Definitions

In this document, we adopt the same definitions as the GDPR, in particular:

Personal data ‘means any information relating to an identified or identifiable natural personal (“data subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person’.

Processing ‘means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction’.

Controller ‘means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law’.

Data Subject ‘means a natural person whose personal data is processed by a controller or processor’.

Processor ‘means a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing’.

Personal data breach ‘means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed’.

Lawful basis

Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests.

Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.

Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject where applicable, namely;

Your rights

You have the right to:

Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

Request erasure of your personal data to delete or remove personal data where there is no good reason for us continue to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law and this privacy policy. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

Tag: resources

Tag: resources

GDPR Policy

All BDP Data Licences are provided with the assurance that when you hold our B2B data, this is 100% complaint with both GDPR – the General Data Protection Regulations and our GDPR Policy during the period of the licence agreement.

Our message for B2B data & GDPR.

Our message for B2B Data and certainly that from the Information Commissioners Office (ICO) is as follows:

“do not be worried about GDPR, if you are Data Protection Act (DPA) compliant already then you are well placed for GDPR compliance and this can be an excellent point to build on”

Here at BDP, we have had our share of sleepless nights wondering about the future of the industry and the conclusion is that, the more information that has been disseminated about these new regulations, the more we believe this is a good thing and will help boost the industry and its key businesses.

We have put together a whole package of information about the upcoming General Data Protection Regulation (GDPR) legislation, the Data Protection Act (DPA), and the Information Commissioners Office (ICO) for further reading in a positive light to reassure our clients and new prospects that carrying out marketing campaigns in a Business to Business Data industry is going to be a positive experience for all.

What is GDPR / PECR & DPA?

Acronym Explanations

Business Data Prospects is an award winning organisation that achieved national recognition for our Business Data and associated Marketing Campaigns.

Here we take a more in-depth look at the above acronyms and provide an explanation for the main areas that cover Business to Business Data and especially B2B Email Data Regulations here in the UK, across the EU and worldwide.

The Data Protection Act and GDPR Explained

This document sets out the basic principles of the Data Protection Act (DPA) to aid in understanding the new legal framework in the EU, and the General Data Protection Regulation (GDPR Policy) which has applied in the UK since 25 May 2018. The purpose of this document is to provide clients with a manageable, comprehensive explanation of the Data Protection laws and what BDP Agency (“We”) require from you as a client and as a data processor.
Important Points To Note

Whilst much of the new General Data Protection Regulation is already in place and agreed upon, there is still some consultation to be decided within the European Union. The new laws were enforced in their entirely on 25th May 2018 and Brexit had no effect on these new laws being implemented.

We are still waiting for a decision on whether this will effect the Privacy & Communications Regulations, the latest update being brought into effect on 9th January 2019, any further updates will be provided once in place.
Latest Guidance

What to expect and when… here is the latest guidance from the Information Commissioners Office (ICO).
Glossary

DM = Direct Marketing

DPA = Data Protection Act 1998

EEA = European Economic Area

EU = European Union

GDPR = General Data Protection Regulation

ICO = Information Commissioner’s Office

PECR = Privacy and Electronic Communications Regulations

Data Controller = the entity that determines the purposes, conditions and manner in which the data will be processed

Data Processor = the entity obtaining, recording or holding the information or data or carrying out any operation(s) on the information or data.

Basic Principles of The Data Protection Act

Schedule 1 to the Data Protection Act lists the data protection principles. In summary, personal data should be:

Processed fairly and lawfully and should satisfy at least one condition for processing.
Obtained only for one or more specified and lawful purposes.
Adequate, relevant and not excessive in relation to the purpose(s) it is fulfilling.
Kept Accurate and up-to-date
Shall not be kept for longer than is necessary for that purpose(s).
Processed in accordance with the rights of data subjects under this Act.
Appropriate measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or damage to personal data.
Personal data shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of the data subjects.

The GDPR differs to the DPA in that there is now an explicit requirement for transparency and accountability. This means it is an organisations own responsibility to be able to demonstrate that they comply with the above principles.

Please see our GDPR Accountability Policy for more information on how we comply with the principles.
Article 5 of The General Data Protection Regulation

Article 5 of the GDPR privacy laws now requires that personal data shall be:

(a) processed lawfully, fairly and in a transparent manner in relation to individuals;

(b) collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;

(c) adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;

(d) accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;

(e) kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR privacy laws in order to safeguard the rights and freedoms of individuals;

(f) processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.

Article 5(2) requires that

“the controller shall be responsible for, and be able to demonstrate, compliance with the principles.”

Information Commissioners Office (ICO)

The Data Protection Act 1998 requires every data controller (e.g. organisation, sole trader) who is processing personal information to register with the ICO, unless they are exempt. More than 400,000 organisations are currently registered, and BDP Agency requests that all our clients to register to comply with this law.

You can register here – It is a quick and easy online submission and in most cases the costs involved are minimal.

The ICO have also provided a data protection self-assessment tool to help assess your compliance with the DPA and to find out anything you need to do. This is a really useful tool that can be used in the approach to May 2018.
Electronic Communications Regulations (PECR)

The PECR sit alongside the DPA and give people specific privacy rights in relation to electronic communications. There are specific rules on marketing calls, emails, texts and faxes; cookies (and similar technologies); keeping communications services secure; and customer privacy as regards traffic and location data, itemised billing, line identification, and directory listings.

Some of the rules only apply to organisations that provide a public electronic communications network or service. But even if you are not a network or service provider, PECR will apply to you if you:

market by phone, email, text or fax;
use cookies or a similar technology on your website; or
compile a telephone directory (or a similar public directory)

More information on PECR is available here to ensure that you have sufficient and effective policies and procedures in place, and to explain more about audits.

Facts, Not Fear

GDPR Policy in a Positive Light

BDP Agency aim to provide you with our genuine advice on all things in relation to the new laws surrounding Business to Business Data Protection.

We are struggling to find information on the internet that is not loaded with fear and can sometimes be extremely confusing. BDP will endeavour to always provide you with reference documents from official channels to support our advice.

Here at BDP, in the run up to the implementation of a GDPR Policy, we were struggling to find information on the internet that was not loaded with fear, uncertainty and doubt (FUD) with the intention of frightening you about everything or anything to do with the General Data Protection Regulation (GDPR).

Many companies took this opportunity to to provide plenty of fear based articles that state everything from how you are sticking your head in the sand…. to….how they are going to lock you up and throw away the key… to…countdown clocks to the chilling date in May 2018.

In our opinion, this was an unpleasant practice and we were receiving daily calls from our clients and prospects, absolutely petrified of their next marketing move. Make no mistake, these companies are looking to make a profit from terrifying their prospects into purchasing something from them to protect your business against this fear, uncertainty and doubt.

Hopefully we have provided some insight here that is based on facts, not fear to set the record straight. There are some genuinely excellent companies out there that provide training and documentation for you and it is our aim to provide you with as much information and advice, together with a collection of resources and all this for free too.

Our GDPR Policy Promise to Our Clients

  • BDP Agency will keep you up-to-date on relevant information as this is released to us
  • BDP Agency will dedicate time to research GDPR information in relation to B2B Data
  • BDP Agency will provide you with reference documents from official channels to support advice
  • BDP Agency will endeavour to explain GDPR changes in plain English, and not use jargon
  • BDP Agency will provide our clients with GDPR guidance information in a positive light
  • BDP Agency will never create fear or scare you about GDPR
  • BDP Agency will never charge our clients for GDPR directive information as many of our competitors do
  • BDP Agency will provide GDPR information without requiring you to sign up with your email
  • BDP Agency will provide GDPR information without requiring you to complete any forms

General Data Protection Regulation (GDPR) came into effect on 25th May 2018.

Putting people first.

GDPR Accreditations

As well as being registered with the Information Commissioners Office (ICO), we have also invested in our staff to provide training and assistance in both:

– the Data Protection Act (DPA) and
– General Data Protection Regulation (GDPR)

as well as attending many further small courses. We believe in this training and recommend these companies to our current clients.

 

BDP Agency Awards & Training in Data Protection Regulation

As well as being registered with the ICO as outlined above, here are some of the companies that have provided training and assistance in both the Data Protection Act and General Data Protection Regulation to BDP Agency and we are pleased to announce that our staff have passed all their training with distinctions and received certificates in each case.

All staff are also provided with a “Data Protection Act & Security Course” during the first few weeks of their employment with our business to ensure that our company is working to the same level of service company wide.

  1. There are some great videos on the ICO youtube channel as further resource https://www.youtube.com/user/icocomms
  2. There is also a register for every Data Controller to notify the ICO. More than 400,000 organisations are currently registered. Are you registered yet? Here is the link, it takes approximately 15 minutes and for most companies, the cost is £40.00. https://ico.org.uk/for-organisations/register/

GDPR and BDP Agency.

Accountability & GDPR Policy Compliance Requirements.

Many of the GDPR’s main concepts are currently much the same as those in the current Data Protection Act (DPA).

Therefore, our ongoing compliance for B2B Data remains valid under GDPR law and has been an excellent base to build on when awaiting the implementation on 25th May 2018. Here we outline the new elements and enhancements introduced and we pledge to work closely with the Information Commissioners Office (ICO) and initiate any further changes as they are introduced.

General Data Protection Regulation Accountability

Many of the GDPR’s data protection principles are currently much the same as those in the current Data Protection Act (DPA). Therefore, our ongoing compliance for B2B Data remains valid under GDPR and therefore gave us an excellent base to build on whilst awaiting the EU General Data Protection Regulation start date of 25 May 2018.

The elements and enhancements introduced for GDPR have been implemented by BDP Agency according to the steps listed below. The GDPR regulations can be viewed as a living document, with new guidance being introduced ongoing, BDP Agency have pledged to work closely with the ICO and initiate any changes as they are introduced.

The GDPR policy text places greater emphasis on the documentation that data controllers keep to demonstrate their accountability. Therefore, BDP Agency being a supplier of B2B Data will ensure that all data we supply to our clients meet the standards outlined below and that any changes that effect our clients licensing conditions are met.

We have outlined the steps below in our GDPR Summary document and confirm that the relevant sections to our B2B Data services have been met and are monitored on an ongoing basis to identify any changes since the release of GDPR on 25th May 2018. You can also see more information on our recent GDPR accreditations too.

Step 1: Accountability and governance
1.1: Awareness
1.2: Accountability
1.3: Information you hold
1.4: Data Protection by Design and Data Protection Impact Assessments
1.5: Data Protection Officers
Step 2: Key areas to consider
2.1: Lawful basis for processing personal data
2.2: Consent
Step 3: Individuals’ rights
3.1: Communicating privacy information
3.2: Individuals’ rights
3.3: Subject access
Step 4: Breach notification
4.1: Data breaches
Step 5: Transfer of data
5.1: International

GDPR Policy and our clients.

Regulation for our clients

What Do You Need To Do?
BDP Agency have put together some specific resources for our clients to assist in becoming compliant with the new laws and further changes should they be introduced.

We believe in supporting our clients and advise that you work through the package of documents which will give you an excellent understanding of the General Data Protection Regulation (GDPR) and ensure you are closer to becoming compliant in an efficient and cost saving method.

General Data Protection Regulation for Clients

At BDP Agency, we want to work with our clients to ensure that they are also covered under the new regulations for GDPR in relation to our B2B Marketing Data. It is our intention to keep you up-to-date as new items are released on the GDPR living document. If you have any questions, regarding BDP Agency and the General Data Protection Regulation, please give us a call on 0333 200 1860.

Registration

We highly recommend you Register with the ICO for Data Protection. The Data Protection Regulations 2018 requires every organisation that processes personal information to register with the ICO. Please do this asap to ensure you are staying on the right side of the law. It takes 15 minutes and for most companies, the cost is a minimal £40.00.

Self Assessment

Once you have received your certificate from the ICO (see step 1). We recommend looking at the Self Assessment Toolkit for Data Protection. This is an opportunity for businesses to complete a questionnaire anonymously and see the results instantly in a simple traffic light system of red, amber or green for areas that are covered by your business or areas that need to be worked on. You can then divide up the tasks that you believe need to implemented with your colleagues.

IT Security

In a world where everything is operating online at an incredibly fast pace, it is essential that your IT security is of extreme importance. If you hold data within your systems you need to recognise that it may be at risk and take appropriate technical measures to secure it. The practical steps outlined in this IT Security Guide will help you decide how to manage the security of the data you hold.

GDPR Preparation

You will note on our Compliance and Accountability page, we have outlined the minimum requirements that we have personally researched for our business and this could also translate to our clients too. Take a look at these steps to identify any gaps that you still have remaining after working through the above articles.

Quick GDPR Policy Checklist

Here are a few quick questions that we believe will help you come to a conclusion about the data you hold. Being able to answer yes to every question on our GDPR Checklist means you are certainly heading in the right direction towards compliance.

  • Do you know what you are going to use the data for and is there a legitimate interest?
  • Am I satisfied that I am holding the data securely, whether its on paper or computer? and what about my website / email system or 3rd party supplier – is this secure too?
  • Do I delete / destroy data has soon as I do not have any further need for it and have I informed the relevant parties?
  • Is access to the data limited to those personnel with a strict need to know?
  • If I use CCTV, have I notified any relevant parties i.e. staff / visitors and are cameras positioned away from recording data i.e. from computer screens and have I informed the ICO has part of my data protection act registration?
  • Have I trained my staff in their duties and responsibilities under the Data Protection Act, and are they putting them into practice?
  • Do I have a policy for dealing with any issues that arise with regards to Data Protection?
  • If I’m asked to pass on personal information, am I & my staff clear when the Act allows me to do so?

GDPR Policy and latest news.

Links to Further Resources
After extensive reading and some training courses, we have put together some of the blogs, news, articles and resources that we keep up-to-date with here at Business Data Prospects.

At this present time, the new laws introduced surrounding Data Protection are vastly covered, while some points and changes are still under consultation and therefore we hope that you will find these useful as well as factual documents about their latest updates moving forward.

 

Article 29 Working Party

The Article 29 Working Party (Art. 29 WP) is made up of a representative from the data protection authority of each EU Member State, the European Data Protection Supervisor and the EU Commission. The purpose of Art. 29 WP was set out in Article 29 of the Data Protection Directive in 1996. Its mission is to provide expert advice regarding data protection.

You can find Article 29 Working Party interesting articles and latest information here

Information Commissioners Office (ICO)

The Information Commissioner’s Office is based in the UK is the independent regulatory office dealing with the Data Protection Act 1998 and the PECR across the UK.

The ICO writes the ICO Data Blog of Current Events here

The ICO also report the ICO Current News and Speeches here

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Compliance.

BDP Agency and GDPR.

Our licensing and terms and conditions ensure that all purchases from us and any consequent marketing undergone is GDPR compliant. GDPR policy regulations consist of rules regarding the processing of data and its purpose, as well as documenting use and possession.

Learn more >

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